Candidate Privacy Notice

At InTalent Asia, we value your privacy and are committed to safeguarding your personal data or personal information (“Personal Information”) throughout the recruitment process. This Candidate Privacy Notice (“Privacy Notice”) outlines how we collect, use, share, and protect your Personal Information, ensuring transparency and adherence to data protection regulations. By applying for a role with us, you acknowledge and consent to the practices described in this Privacy Notice.

Personal Information We Collect

We collect and process your Personal Information to evaluate your candidacy for potential employment opportunities with us. The types of Personal Information we may collect include your name, address, contact information, work and educational history, qualifications, date of birth, photographs, and any other relevant details shared during the application process. We may also collect similar information from third parties, such as recruiting firms, references, and prior employers.

To support diversity and inclusion initiatives, we may collect sensitive Personal Information related to ethnicity, health, trade union membership, philosophical beliefs, or sexual orientation. However, we will only do so where permitted by applicable laws or if voluntarily disclosed by candidates during the recruiting process.

Use of Your Personal Information

We use your Personal Information for legitimate human resources and business management purposes, including:

• Evaluating candidates for potential employment and future roles.
• Maintaining records related to recruiting and hiring.
• Ensuring compliance with legal requirements, including public health and workplace safety.
• Fostering diversity and inclusion programs and practices.
• Conducting background checks and criminal history checks, where permitted.
• Protecting our legal rights and communicating with relevant authorities in emergencies or public health events.

Legal Basis for Processing Your Personal Information

We process your Personal Information based on the following legal bases:

• Legitimate interests: To assess your suitability for employment and carry out a fair recruitment process.
• Consent: For processing equal opportunities data and sensitive Personal Information disclosed voluntarily.
• Legal obligations: To comply with relevant laws, such as right-to-work checks and health and safety regulations.

Data Recipients and International Data Transfers

We might transfer data between countries, but rest assured that we will always keep your data in a safe location and maintain strict control over access to your Personal Information. We will limit access to authorized individuals who have a genuine business need, and they are bound by confidentiality obligations.

Protecting Your Personal Information

We have robust security measures in place to prevent unauthorized access, accidental loss, or misuse of your Personal Information. Access to your data is limited to authorized individuals with a genuine business need, and they are bound by confidentiality obligations.

Your Rights

You have certain rights regarding your Personal Information, subject to applicable laws, including:

• Access and information request about your data.
• Correction or rectification of incorrect information.
• Data portability.
• Deletion or restriction of data processing under certain circumstances.
• Withdrawal of consent, where applicable.
• Right to lodge a complaint with a data protection authority.

Data Retention

We retain your Personal Information for the duration necessary for recruitment purposes. If you accept an offer, your data will become part of your personnel records and be retained in accordance with relevant country-specific requirements. For unsuccessful candidates, we may retain your information for system administration purposes and future considerations, with a minimal amount of data recorded for auditing purposes.

Contact Us

If you have questions about your Personal Information or wish to exercise your rights, you can contact us at:

Heshani Kaumadi

heshani@intalent.asia 

We are dedicated to ensuring the security and privacy of your Personal Information and thank you for considering InTalent Asia for your career aspirations.

InTalent Asia is dedicated to maintaining ethical standards. We carefully review and update our policies annually to ensure compliance and relevance to current conditions.